Policies and Deadlines

What You Need To Know


Registration begins Saturday, 2 March 2019 and ends Monday, 1 July 2019

Tuition Options for IGHR 2019 courses:

  • Early Bird tuition with discount: $595 (2 March thru 15 May 2019)
  • Full tuition: $620 (16 May thru 1 July 2019)
  • GGS Member tuition with discount: $570 (2 March thru 1 July 2019). Only one GGS member discount permitted per individual or family membership.

Tuition options for attendees wishing to join GGS at the same time as registering for IGHR 2019:

  • IGHR 2019 + GGS Individual Membership: $605 (2 March thru 1 July 2019)
  • IGHR 2019 + GGS Family Membership: $610 (2 March thru 1 July 2019)

Payment may be made by credit card through PayPal (a PayPal account is not required), PayPal, or by mailing a check payable to Georgia Genealogical Society sent to the following address:

Georgia Genealogical Society
P.O. Box 550247
Atlanta, GA 30355-2747

Please write IGHR and the name of the course for which you are paying on the memo line on your check. Your payment must be postmarked no later than the fifth business day after the date of your registration or your reservation for this course will be cancelled and you will need to register again.

Your tuition includes the five-day course for which you registered, the syllabus as a downloadable PDF file, optional evening sessions, morning and afternoon refreshment breaks, a reception on Sunday following orientation, and dinner Thursday evening.

Ordering information for optional pre-paid meal plan tickets and a printed syllabus will be available soon. Accommodation information is available under IGHR 2019 – Accommodations.

Payment and Refund Deadlines

Payment and Refund Deadlines

Prompt payment is expected for all purchases. Payments made by check must be postmarked by the fifth business day after your course registration or other purchase. Failure to send payment postmarked by the fifth business day for your course reservation will result in cancellation of your classroom seat. You will be contacted if your course registration was cancelled due to nonpayment; you may register for the course again.

The cancellation deadline to receive a refund for a course or meal ticket cancelled by you is 30 June 2019 for the July 2019 institute. There will be no refunds for courses or meal tickets cancelled by registrants after 30 June 2019, for IGHR 2019. Fees paid are not transferable. The IGHR course and meal ticket refund deadline is set each year based on the cut-off date given to us by the venue for submitting the number of expected participants and purchased meals. The Georgia Genealogical Society is contractually obligated to pay for the numbers we submit on the designated date regardless of changes in attendance. Printed syllabus cancellations must be made by 8 July 2019 and evening session cancellations must be made by 20 July 2019 to receive a refund. No refunds will be given after these dates.

Attendees may wish to purchase travelers insurance to avoid loss of tuition after 30 June 2019. Be sure the insurance you purchase will cover the cost of tuition, lodging, meal tickets, as well as other travel expenses you may not be able to recover.


Refunds for cancelled courses will be assessed a $75 administrative fee. Cancellation of a course on the same day that you register for it incurs no fee. Refunds for cancellations made by the deadlines stated above for meal tickets, printed syllabi, and evening sessions incur no fees.

Cancellation Procedure

To cancel a course or other purchases made on the IGHR website, send an email to ighrregister@gagensociety.org with the Subject: IGHR 2019 Cancellation Request. If the cancellation is made by the stated deadlines, a refund (minus the $75 administrative fee for a cancelled course) will be sent to you by check or credited to your PayPal/credit card account by the Georgia Genealogical Society treasurer.

Smoking / Tobacco

University of Georgia Smoking and Tobacco Policy

Smoking and tobacco use is prohibited on the entire campus of the University of Georgia, including the University of Georgia Center for Continuing Education & Hotel.

This policy includes all areas indoors and outdoors:

  • Buildings
  • Recreational areas
  • Athletic facilities
  • Lawns
  • University sidewalks
  • Parking lots
  • All vehicles – public or private (on UGA property)

Prohibited products include;

  • Cigarettes, cigars and pipes
  • All forms of smokeless tobacco
  • Clove cigarettes
  • Any smoking device that uses tobacco such as hookahs or simulates the use of tobacco such as electronic cigarettes

Information excerpted from:

Athens-Clarke County Smoking Ordinance

The Athens-Clarke County Smoking Ordinance prohibits smoking in all enclosed facilities and within the boundaries of parks, youth sports complexes, and recreation areas owned, leased, or operated by the Unified Government of Athens-Clarke County. Smoking is also prohibited in all enclosed public places within Athens-Clarke County and all enclosed areas within places of employment. Visit the link provided to review exceptions.

A person who violates this ordinance shall be guilty of an offense and, upon conviction, shall be punished by a fine of not less than $100.00 nor more than $500.00.

Information excerpted from:

2020 Hotel Information

Reservations for rooms at the University of Georgia Center for Continuing Education & Hotel are now open for IGHR 2020 attendees! Room rates and the IGHR group code are available on the Hotel Information page.

IGHR 2020 Courses

Registration for IGHR 2020 opens Saturday, 1 February 2020!

Follow the link to view the tentative course planning sheet (with IGHR dates through 2022).

IGHR Store

Check out the IGHR Online Store! Follow the link to purchase a shirt, jacket, portfolio, book bag, computer bag, and more. An IGHR hoodie will keep you warm in cold classrooms, libraries, and archives.

Contact Us

Questions about your registration should be sent to ighrregister@gagensociety.org or call (470) 466-2716.