Expo Exhibitor Information

Exhibitor Table Registration

Saturday, 24 July 2021

10:00 a.m. – 5:00 p.m.

University of Georgia Center for Continuing Education & Hotel
1197 S. Lumpkin Street, Athens, GA 30602

Exhibitors should be historical or genealogical societies or companies, university presses, genealogical book sellers, or an individual or group that sells products, software, or tools for genealogy.

There is room for 25–30 tables throughout the space.

Exhibitors may register beginning January 2021. Registrations will be processed in the order received. Expo registration deadline is July 2021.

General Information:

Set up: Saturday, 24 July 2021 from 7:30 a.m. – 10:00 a.m..

Come by the IGHR table at the Expo to say hi and let us assist you with unloading, setup, or answering any questions.

Expo ends at 5:00 p.m. Please plan to have information and someone at your table until that time.

Plan to be finished with dismantling by 10:00 p.m. on Saturday, 24 July 2021.

Exhibit Space (5′ × 8′):

All spaces include the following amenities:

  • One 3′ × 6′ draped and skirted table
  • 2 Chairs
  • 1 Table Tent Sign
  • Free Wi-Fi

Tables for nonprofit 501(c)3 organizations:

  • Tables with electrical power – $50.00 each (maximum four tables)
  • Tables without power – $30.00 each (maximum four tables)

Tables for businesses and for-profit organizations:

  • Tables with electrical power – $75.00 each (maximum four tables for same vendor)
  • Tables without power – $60.00 each (maximum four tables for same vendor)

There are large trash and recycling containers throughout the exhibit area.

Guidelines

All vendors, exhibits, and displays must be directly related to and supportive of the Institute of Genealogy and Historical Research (IGHR), appropriate to the overall mission of the Georgia Center, and compliant with the University of Georgia Solicitation Policy.

Organizers may advertise and sell products or services in the exhibit area to participants attending the expo. The Georgia Center reserves the right to refuse space to any organization or activity that fails to meet the guidelines of the University of Georgia Solicitation Policy. Companies and programs in direct competition with the Georgia Center or the University of Georgia will not be accepted for exhibiting.

Any activity involving an open flame or heat is prohibited. The Georgia Center follows State of Georgia statutes which prohibit the possession of weapons (including firearms whether operable or inoperable, swords, knives with blades over 2 inches in length, etc.) on University property.

The rights to all food and beverage concessions are reserved by the Georgia Center. All food and beverage served at the Georgia Center must be purchased from the Georgia Center (with the exception of food and beverage in private hotel rooms and suites).

Parking

Parking is available in the South Campus deck adjacent to the Georgia Center. The cost is $10.00 per day. Or, after unloading, proceed to a surface lot where parking is free on Saturday.

Unloading Your Exhibit

Please unload your exhibit at the Georgia Center’s Lumpkin Street entrance, which faces the South Campus Parking Deck. Use of the Georgia Center’s front entrance circle for exhibit loading/unloading is not allowed.

Georgia Sales Tax

You will need to fill out and file sales tax form FS-32 Miscellaneous Events form to Georgia Department of Revenue for items you sell at the event. The county of sales is Clarke and the amount of tax in Athens-Clarke is 8%. This form must be mailed to the address on the tax form within three days after the event.

Receiving, Storage, and Shipping

For information, please visit https://webapps.georgiacenter.uga.edu/vendorShipping/

This page outlines charges and procedures for shipping exhibit materials to and from the Georgia Center.

Please contact our IGHR Expo Coordinator if you have questions.

ighrexpo@gagensociety.org

IGHR 2020 Courses

Registration for IGHR 2020 is open!

Follow the link to view course details and the tentative course planning sheet (with IGHR dates through 2022).

Registration Questions?

Send your questions about registration to ighrregister@gagensociety.org or call (470) 466-2716.

IGHR Store

Check out the IGHR Online Store! Follow the link to purchase a shirt, jacket, portfolio, book bag, computer bag, Sherpa blanket, and more.

IGHR Logo